FAQ | Conference management Ireland | Event management company

Frequently Asked Questions

General Event Management

What types of events do you manage?

At HIYA, we manage a wide variety of events including corporate conferences, themed parties, awards nights, virtual and hybrid events, team-building experiences, weddings, family fun days, and more. Whether it’s a private event for 20 guests or a full-scale production for hundreds, we offer end-to-end service—from concept to execution.

How far in advance should I book an event?

We recommend booking as early as possible, ideally 3–6 months in advance, to secure your preferred date, venue, and entertainment options. For larger-scale events or those with complex production needs, even more lead time is beneficial. However, we understand last-minute requests happen, and our team will do everything possible to accommodate them.

Can you create a custom event theme for us?

Absolutely! Our creative team specialises in developing unique, tailor-made themes to suit your brand, message, or occasion. From décor and entertainment to activities and branding elements, we can design an experience that reflects your vision.

Do you provide services nationwide?

Yes. HIYA operates throughout Ireland, delivering high-quality events in both urban and rural locations. Whether your event is in Dublin, Cork, Galway, or anywhere in between, we have the resources and network to make it happen.

Are your services suitable for small businesses or private parties?

Definitely. We cater to all event sizes and budgets. Whether you’re a small business hosting a staff night out, a family organising a milestone birthday, or a couple planning an intimate wedding, we can adapt our services to meet your needs.

Virtual & Hybrid Events

What’s included in your virtual event packages?

Our virtual event packages can include everything from live-streaming and professional studio setups to branded graphics, interactive features, and technical support. We can also integrate entertainment, games, breakout sessions, and Q&A functions to keep audiences engaged.

Do you offer technical support during the live stream?

Yes. A dedicated technical team will be on hand before, during, and after the event to ensure a smooth experience. This includes monitoring audio/video quality, troubleshooting issues, and managing live interactions.

Can you integrate interactive elements into a virtual event?

Absolutely. We can add live polls, chat functions, virtual breakout rooms, Q&A sessions, quizzes, and even online games. These features help keep audiences engaged and make your virtual event more memorable.

What platform(s) do you use for hybrid or virtual events?

We work with a range of platforms including Zoom, Microsoft Teams, Hopin, and customised streaming solutions. Our choice of platform depends on your event’s objectives, audience size, and required features.

How do you ensure a professional look for online events?

We use high-quality cameras, professional lighting, broadcast-level audio equipment, and branded visuals. Our production team also ensures smooth transitions, polished graphics, and a fully rehearsed run-of-show to deliver a TV-quality feel.

Entertainment & Production

Can you provide live entertainment and DJs for any type of event?

Yes! We have an extensive network of entertainers, musicians, DJs, MCs, and speciality acts to suit every style of event. From high-energy party bands to elegant background music, we can match the entertainment to your event’s atmosphere.

Do you supply lighting, staging, and sound equipment?

We provide a complete production service, which includes lighting rigs, staging platforms, sound systems, and special effects. Our technical team will set everything up and operate the equipment on the day.

Can you manage entertainment licensing or insurance?

Yes. We can handle public liability insurance, entertainment licences, and any other permits required to run your event legally and safely.

Do you handle both indoor and outdoor setups?

We do. Our production team is equipped to manage events in almost any setting, whether it’s an indoor ballroom, an outdoor festival field, or a hybrid venue.

Can I hire individual services (e.g., just AV or just entertainers)?

Of course. You can choose a full event package or select specific services such as AV hire, staging, lighting, or entertainment. We’re flexible and happy to fit into your existing plans.

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Frequently Asked Questions

General Event Management

Virtual & Hybrid Events

Entertainment & Production

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